The odd line is flagged
before you pay it.
Every proforma is read against what the same port charged on the last call, receipts are matched to the charges they belong to, and the books for the call stay current without a month-end scramble.
Nobody checks a PDA line by line.
The proforma arrives, it looks like the last one, and it gets paid. Six calls later someone notices a charge that was never on any of them. By then the money is out, the file is closed, and asking about it costs more goodwill than the line was worth.
Glance at the proforma. Pay it. Reconcile the receipts at month end, if there is time.
Every PDA is checked against what the port charged last time. An odd line item is flagged before you pay.
What the radar watches
Checked against last time
Each line on the proforma is read against what the same port charged for the same service before.
Same port, same lineFlagged before payment
A line that does not fit the pattern is raised while you can still ask about it, not after settlement.
Before the money movesReceipts matched
Each receipt finds the charge it belongs to, so what was paid and what was invoiced stay in step.
No month-end scrambleBooks current, not closed late
The financial picture of the call moves with the call instead of being assembled after it.
Current, per callHow it works
The proforma arrives
It lands in the inbox like everything else, and it is read into lines rather than filed as a PDF.
The lines are compared
Each one is set against what the same port charged for the same thing on earlier calls.
You look at what stands out
Only the line that does not fit needs your attention. The rest is already reconciled.
One line looked different. That is the whole job.
The proforma comes in through the same inbox as everything else, and the call it belongs to is already open. Finance is not a separate system here.